TIMEeasy Attendance System..Invest in your time and increase your team's productivity

 Do you have difficulty managing your employees' attendance and departure time? Are you looking for an accurate and effective system that enhances your team's productivity? TIMEeasy Attendance System from Digital Business is the perfect solution to meet your needs. The system comes with an easy-to-use interface and a wide range of features and tools you need to manage your team efficiently.

 Settings and Customization
You can customize the TIMEeasy Attendance System to suit your company's needs through several procedures that facilitate the efficient flow of work, including:
- Preparing data: This is adding data on branches, departments, salaries, and job ladders, as well as data on sponsors and working nationalities.
- Preparing employee evaluations: By specifying evaluation criteria and elements.
- Preparing the attendance portfolio: Through which working hours, types of official holidays and vacations, attendance and departure times, and grace periods before attendance are determined
- Preparing company data: By specifying the name, logo, and other information related to the company.
- Appearance customization: This means choosing the program colors and fonts.
- User and permissions management: Determine the different user permissions from the possibilities of modification, saving and comprehensive management for each user.
- Determine the program language and date type: The TIMEeasy attendance system allows you to switch between Arabic and English according to the user's desire, in addition to choosing the date type, whether Hijri or Gregorian.

 Employee management through the TIMEeasy attendance system
The employee file is the heart of the attendance system, as all personal and job information related to each employee is stored in a dedicated file, which is a comprehensive record that facilitates the process of managing human resources and making decisions related to employees. The employee file contains:
- Basic data: full name, ID or passport number, date of birth, nationality, address, phone number, email, basic salary, number of daily working hours, as well as job title, department, appointment date, and other information specific to the employee.
- Working hours: These are the employee's daily working hours, rest periods, weekly working days, annual holidays, and sick leaves.
- Allowances and deductions: These are fixed allowances other than the basic wage, such as transportation allowance, housing allowance, food allowance, and deductions (such as social insurance or taxes).
- Government documents: These include a copy of educational qualifications, birth certificate, personal photo, employment contract, and national ID to know if any of the documents are about to expire.
- Data of companions: Through this, the number of companions for the employee and their various data and documents are determined so that it is also known if any of them are about to expire.
- Attachments: This is a window through which any document or photo submitted by the employee is saved and viewed.
- Employee entitlements: This is a window that serves as his salary statement, and is determined by closing the monthly attendance folder, so that the basic salary, number of working hours, and hourly rate appear to us, in addition to the hours of actual attendance, absence and leave, overtime, and deductions, so that the net salary appears to us in the end. 

The importance of this file can be summarized as:
- Supporting the accuracy of calculations: It helps you calculate salaries accurately, including allowances and deductions.
- Facilitating routine procedures: such as preparing payrolls and managing vacations.
- Making recruitment and development decisions: It helps you evaluate employee performance and make promotion or dismissal decisions.
- Compliance with laws: It helps ensure compliance with labor and tax laws and the availability of valid documents for employees.
- Providing a historical record: The file keeps a complete record of the employee's career in the company, which helps you make correct decisions about his professional future, as well as identifying his training needs and planning the appropriate career progression for him.

 Attendance and departure management
The attendance and departure record is considered a digital diary that accurately records the times of employees entering and leaving work. It is a record that is not limited to just recording times, but rather goes beyond that to provide a wide range of information and data that help in managing human resources efficiently and effectively, as this record enables you to:
- Ensure the accuracy of wage calculations: This is based on the actual working hours of each employee, which guarantees the rights of employees and the company.
- Performance Evaluation: By analyzing absence, lateness and actual attendance rates.
- Improving discipline: By accurately tracking attendance and departure times for all employees.
- Human Resources Planning: By providing accurate data on the needs of the workforce, and its suitability for the work within the company.
- Compliance with laws: Helps you comply with labor laws related to working hours and vacations.

The attendance record consists of:
- Attendance screen: which is filled in several ways:
        - Fingerprint devices: where the employee places his fingerprint on the device to record his entry or exit directly.
        - Manual entry: in some simple cases, attendance and exit can be recorded manually in the program.
        - Import a TEXT file from the computer recording attendance and exit.
- Date and time: where the exact date and time of each entry and exit are recorded.
- Reason for absence (if any): the reason for absence is recorded in the event of the employee's absence from work.
- Notes: any additional notes can be added about attendance and exit.
- Exceptions and vacations: through which the employee's vacation days are determined, specifying the type of vacation, whether weekly or sick, and the number of days.
- Daily and monthly attendance log: It is a screen for processing attendance and departure data in accordance with the data that we prepare at the beginning of work in the system, which we explained at the beginning of the article under the title "Settings and Customization", and consists of:
        - Daily log: It displays the details of employee attendance and departure on a specific day, including working hours, delays, and overtime.
        - Monthly log: It summarizes the employee's attendance and departure data during a whole month, and provides a comprehensive report on the employee's performance.

Reports
Reports are the final product of any attendance and departure system, as they provide you with a comprehensive and accurate view of employee performance, and help you make sound decisions regarding human resources management, as through reports, you can:
- Evaluate employee performance: and know who are the most regular employees and who are the most late.
- Calculate wages accurately: Ensure that employee salaries are calculated correctly based on actual working hours.
- Human resources planning: Determine future workforce needs.
- Cost analysis: Calculate labor costs accurately.
- Compliance with laws: Ensure compliance with labor laws.

 

The attendance system enables you to display a number of reports, including:
- Daily portfolio reports: These are reports that provide details about the attendance and departure of each employee on a specific day, including entry time, exit time, number of working hours, delays, and vacations.
- Monthly portfolio reports: These are reports that summarize the employee's attendance and departure data during a whole month, including total working hours, number of days of absence, and average delay time.
- Employee salary reports: Reports that calculate the wages due to each employee based on working hours, allowances, and deductions, and can be exported in a readable format (such as Excel) to facilitate the payment process.
- Employee evaluation reports: These are reports that help you evaluate employee performance based on specific criteria.
- Leave reports: Track all types of leave (annual, sick, etc.), and help you control the number of vacation days due to each employee.
- Promotion reports: These are reports that display employees who are eligible for promotions based on previously defined criteria.

 

Thus, the TIMEeasy attendance system from Digital Business provides you with a set of powerful tools that help you improve the management of employee attendance and departure. It is not just a tool for recording attendance and departure, but rather it is your partner in building a distinguished and productive work team.